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Efficiently Handling Docusign Envelopes in MassDraft: Setup to Execution
Efficiently Handling Docusign Envelopes in MassDraft: Setup to Execution
Nabiha Khwaja avatar
Written by Nabiha Khwaja
Updated this week

Introduction

MassDraft integrates with Docusign to streamline the document signing process. This article will walk you through the steps to set up envelopes in Docusign for MassDraft, ensuring efficient and organised document signing.

1. Configuring Envelope Details

To begin setting up envelopes in Docusign via MassDraft, navigate to the Envelope Setup section.

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Steps:

  1. Access Envelope Setup:

    • Go to the "Envelope setup" tab within your MassDraft deal.

  2. Set Envelope Batch Name:

    • Enter a name that will appear for these envelopes in MassDraft.

3. Enable/Disable Sign in Counterparts:

  • If toggled No, each row in your dataset will create a separate envelope.

  • If toggled Yes, you can group documents into different envelopes based on recipient type.

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4. Customise Email Subject & Body:

  • Enter a subject line and email body for the Docusign email. You can use automation to personalise messages.

5. Mark Envelopes as Drafts (Optional):

  • Enable this option if you want to review envelopes in Docusign before sending them to recipients. You can send them later via MassDraft’s dashboard.

6. Attach Additional Documents:

  • Upload any supporting documents that should be included in every envelope (e.g., policy documents, instructions).

2. Configuring Signing in Counterparts

If signing in counterparts is enabled, follow these additional steps:

  1. Drag and drop signatories into groups based on how you want envelopes to be created.

  2. Choose a grouping rule:

    • One envelope per unique recipient email in group – Each recipient gets their own envelope.

    • One envelope for all recipients in a group – Multiple recipients share a single envelope.

    • One envelope per datasheet row, per group – Envelopes are created per row but follow group assignment.

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Worked example:

  1. Group 1: Employee, with “one envelope per unique recipient in email group”. For 50 employees, 50 separate envelopes will be created.

  2. Group 2: Manager 1 and Manager 2, with “one envelope per unique recipient email in group”. One single envelope will be created, containing all documents.

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3. Reviewing Envelopes Before Sending

  1. Navigate to the Envelopes tab to view all configured envelopes.

  2. Click on an envelope to review its details, including:

    • Signatories

    • Email subject and body

    • Document preview

  3. You can choose to download all envelopes, download a group, download one envelope or download specific documents only.

  4. Use the Update Deal Version button to ensure the latest changes are reflected.

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4. Sending Envelopes to Docusign

  1. Once your envelopes are reviewed, go to the Execution tab.

  2. Click Send to Docusign:

    • If "Mark as Drafts" was enabled, envelopes will appear in Docusign’s Drafts folder.

    • If disabled, envelopes are immediately sent to recipients.

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Please note: You are required to publish your deal before the upload option is available.

5. Tracking and Managing Envelopes

After sending, you can track envelope status through the MassDraft<>Docusign Dashboard:

  • Update Envelope Status – Updates the envelopes with the latest edits published on the deal.

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  • Export Envelopes as PDF: Download signed documents.

  • Send Reminder Emails: Resend Docusign notifications.

  • Delete Envelopes : Void selected envelopes if necessary.

  • Refresh dashboard status: Sync envelope status in the MassDraft dashboard.

  • Make dashboard publicly available: Secure with a password and share access without requiring users to register on MassDraft.

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6. Completing the Deal

Post-dating can be used only if you have configured this setting beforehand on the Deal, and you have set up post-dating Docusign fields on your templates.

  1. Use the Post-dating feature to add final execution dates to documents.

  2. Click Complete Deal to mark it as finished and move it to the "Completed" section.

Conclusion

Setting up envelopes in Docusign for MassDraft is a straightforward process that ensures seamless document execution. By following these steps, you can efficiently configure, send, and track envelopes, enhancing your contract management workflow.

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