A Template Pack allows users to group multiple templates together so that documents can be generated from the Pack in any order the user chooses.

We have enhanced our template packs feature and now:

With new template packs users can bundle multiple templates together and generate them in a single questionnaire, streamlining the process of generating documents for greater efficiency. When users add templates to a pack, all of the questionnaires from the individual templates are compiled into one consolidated questionnaire that they can edit and rearrange as desired. Instead of answering the questionnaires sequentially, document authors will be able to answer one single amalgamated questionnaire which will then generate all of the desired documents at one click.

Make sure the attributes (such as conditions or placeholders) that should be shared within the templates are named exactly the same (case sensitive) so the system recognises this. If you need to rename any attribute you can always use the attribute store in your templates.

Only users with templating access are able to create new Template Packs or edit existing Template Packs. Users that don't have templating access will be able to use the packs directly from the create area.

To create a Template Pack, begin by navigating to the “Templates” tab in your application and select the Template packs option from the left sidebar. Once there, click on the ‘Create Template Pack’ button and provide a name and profile information for the pack.

Next, add your templates to the pack. You can either add them manually or use the new 'Import from Folder' button for a quicker process. Please note that the templates you add should be published. Save the pack to proceed.

You can order the templates to be generated by clicking on the 2 lines button next to the template name and dragging them to the desired place.

If your template have workflows included, they will be considered for generation (such as approvals, adding or removing labels, reminder emails, etc). You can also use workflows to generate multiple copies of a related document based in a loop while using packs.

Since the pack combines multiple questionnaires in a single questionnaire with potentially different question phrasing, you need to navigate to the ‘Diagnostics’ page and select options to resolve any conflicts that may arise between the different questionnaires.

You can resolve Pack Level conflict by selecting which permutation of the attribute should be prioritised. These conflicts may arise in cases where, for instance, you have two attributes in different templates with the same name (Placeholder) but they are phrased differently, in such a case, you need to select the preferred phrasing to prioritise in the pack questionnaire (PQ).

Conflicts at Template Level can be resolved by amending the base templates from the “Templates” tab.

Afterwards, you can restructure the questionnaire as required using the ‘Questionnaire’ page.

Head to the “Questionnaire” tab to see all of the combined template questionnaires in one place. You can rearrange the questionnaire as required by reordering the questions and adding or removing explanatory text/sections.

If you have made changes to the questionnaires on the base templates, press the folder button to update the pack questionnaire.

Enter the Questionnaire History tab to see all previously saved versions of the pack questionnaire. If necessary, you can also revert back to older versions of the questionnaire using the ‘Revert’ button.

On the Pack Info page, select 'Manage generation condition' next to a template and use the questions from the pack questionnaire to determine which templates should be generated. This ensures that only the necessary templates are generated.

Finally, save the pack and launch it directly from the template pack page or guide your users to navigate to the “Create” tab and then access the ‘Template packs’ option, click on the relevant pack to launch it. Users that don't have access to templates will be able to create packs directly from the create tab.

With these steps, you can easily create and use Template Packs to streamline your document generation process.

After you answer one single questionnaire, all the documents you need will be generated (considering the conditionality that you may have set for certain documents). A window will open showing you the documents generated in green and the ones that were not generated in red. You can easily download the entire pack by pressing the download button. You can also view them in My Documents, in case you want to collaborate or negotiate with them.

After generation of the pack, from any of the generated documents, you can always download them individually or the whole pack in a zipped file.

Finally, users will have access to a "Document Packs" in the sidebar of the "My Document Packs" where they will be able to easily access all the packs they have created and the document within each pack.

N.B: This feature can be turned on as an organisational-level setting, so as to not disrupt any of the current working packs you have switched on already. Get in touch with your Avvoka contact to start testing the new template packs!