Elastic search is a smarter way to find content inside templates, documents or clause library entries in Avvoka, even if the content you are looking for is not automated. Instead of only showing results that match your search exactly, it ranks results by how closely they match. The best matches appear at the top, so you can find what you need even if you don’t remember the exact wording.
Elastic search isn’t switched on for every organisation. If you’re not sure whether you have it, contact your Avvoka Customer Success Manager.
Why use it?
Find content quickly even when you only remember some of the words.
See the most relevant results first, so you spend less time scrolling.
Get useful results even if your words are in a slightly different order from the original text.
How it works
Each result gets a score based on how well it matches your search. The higher the score, the higher the result appears in your list. A result can score up to 3 points.
Matching words (up to 1 point). Avvoka checks how many of your search words appear in the text. If all of them appear, the result gets 1 point. If only some appear, it gets part of a point. For example, if 2 of your 3 words appear, it scores 0.67. If none appear, it scores 0.
Right order (+1 point). If the matching words appear in the same order as your search, the result gets an extra point. The words don’t need to sit next to each other, they just need to be in the right order.
Exact phrase (+1 point). If the text contains your full search phrase exactly as you typed it, the result gets one more point.
Worked examples
Here’s how different results would score for the search my automated placeholder:
Text | Why it scores this way | Score |
“It was very easy to create my automated placeholder” | All three words appear, in the right order, as an exact phrase. | 3 |
“My template has an automated placeholder” | All three words appear, in the right order, but not as an exact phrase. | 2 |
“I automated my own placeholder” | All three words appear, but not in the right order. | 1 |
“A placeholder was automated” | Only 2 of the 3 words appear (“my” is missing), and not in the right order. | 0.67 |
“Document automation” | None of the words appear. (“Automation” isn’t the same word as “automated”.) | 0 |
Use case
As a template builder, you might remember that a clause mentions “automated placeholder” but not the exact sentence. Type the words you remember into the search. Elastic search puts the closest matches first, so the clause you’re looking for appears near the top, even if the wording isn’t quite what you typed.
Tip: To get the best results, type your search words in the order you expect them to appear in the text.